U.S. Coast Guard Auxiliary Sierra Division 11

Department of Homeland Security
United States Coast Guard
U.S. Coast Guard Auxiliary
District 11NR Sierra Division 11
April 25, 2011 Minutes
Date: April 25, 2011
Time: 1900 Hours
Location: Department of Education Boardroom, 700 East 5th Street, Carson City, NV.
Members Present: Leon Borden DCDR/SO-MS, David Young VDCDR, Tom Henderson FC 11-01, Stuart Harrington FC 11-04, Ricky Thomas FC 11-05, John Boyne SO-CM/NS, Tom Komadina SO-CS, Dale Herman SO-FN, Steve Perez SO-HR, Jim Snell SO-IS/SO-MT, Bill Stolz SO-PV/VE, Dee Dee Kincade SO-SR, Jerry Gilmore VFC 11-01 A quorum of the Board was present to conduct business.
Pledge of Allegiance: Steve Perez
Guests present: None
Approval of Minutes: Motion made by Ricky Thomas, seconded by Leon Borden to approve the March 2010 Minutes. There being no discussion the minutes were adopted.
Awards: 2010 Search and Rescue Plaques for coxswains. Tom Henderson 78.6 hours coxswain/129 hours crew. Jack Leth 167.5 hours coxswain/53.8 hours crew. Bill Stolz 144.1 hours coxswain. Dee Dee Kincade 189.3 hours crew. Pat Walter 141.4 hours crew. Jim Snell 64.2 hours coxswain. Tom Komadina 55.6 hours coxswain. Jim Kremsner 56.3 hours coxswain, Dave Young 65.5 hours crew. Steve Perez – From District for serving as a Division HR Officer.
Division Commanders Report, Leon Borden: (See Attachment A). Leon was unable to attend the District Webinar meeting due to technical issues. Steve Perez attended the meeting and described the Webinar process. Leon discussed a website censorship issue. Leon mentioned that we need facilities to cover events.
Station Lake Tahoe Auxiliary Liaison Report BM2 James Macri: Not Present.
Coast Guard Liaison Report, Jack Leth: Not Present. Dee Dee Kincade gave the report. BM2 Crystal Lynskey is leaving on April 29 to be stationed on the USCG Barque Eagle. XPO BMC Jason Grimm and ME2 Aaron Demucha will be leaving on June 17. 11-01 created personalized thank you cups for all these people. Auxiliary members are encouraged to attend the farewell ceremonies. There are several new people at the Station. 11-01 helped the Station with 5 training patrols in preparation for the RFO and provided a tow vessel for the RFO. The Station received 48 out of 50 points. Tom Henderson passed the PT and AOR exam for CG Boat Crew. I have been helping with administrative duties over at the Station.
IPDCDR Report, David Law: Not Present. No report submitted.
Vice Division Commander Report, David Young: (See Attachment A). Dave has added flotilla activity hours to his report. He is reporting the prior month so the IS officers have time to enter the data.
Flotilla Commander Reports:
01 - Tom Henderson – (See Attachment A). In addition to the Liaison report, Tom helped the Station prepare for the RFO. Jerry Gilmore reported on his attendance at the TRPA Invasive Species Workshop. Blue Boating fees are expected to stay the same. There will be no inspections at the ramps. The inspections will be held at designated inspection areas; Spooner Junction, Meyers, Alpine Meadows and Northstar.
03 - Jim Kremsner – (See Attachment A). John Boyne reported for 11-03 that on May 20-21 they will be having an information booth inside Cabellas. The Melroy may be brought to the event. John spoke about the Memorial Day VSC event at Lake Lahontan. Lyon County Search and Rescue will be providing breakfast, lunch and dinner to Auxiliarists who register with Jim Kremsner. May 21 is the National Ready, Set, Inflate event. John conducted the OPS/TCT Workshop at their last meeting. Lyon County SAR is asking for donations for a life jacket give away at Lahontan for Memorial Day weekend.
04 – Stewart Harrington - (See Attachment A). Stu has changed his email address. It will be reflected in Staff email distribution list. 11-04 has changed the date of their July ABC Class due to a room conflict.
05 – Ricky Thomas – (See Attachment A). Ricky is in contact with NDOW on providing a life jacket station at Lahontan for Memorial Day weekend. 11-05 will be participating at the Cabellas May 20-21 event. There should be someone there to give a 20 minute boating safety talk. There is going to be a Military Air Show at
the Carson/Minden airport on August 27-28. 11-05 will be providing an information booth. All flotillas members are welcome to help.
Staff Reports:
SO-CM John Boyne – (See Attachment A). John reported that he attended a NDOW Invasive Species certification workshop. He is now a level one inspector. There were people there from Pyramid Lake.
SO-CS Tom Komadina – (See Attachment A). Please let Tom know of email changes for the Staff distribution list. Congratulations to Dave Young for receiving the Best of the Web Flotilla Award at DTrain. Tom has been working on the District Store website and will resume the Non-Motorized Division website page shortly. The District Store is making significantly more money than before the website redesign. The website is drawing orders from D11S.
SO-FN Dale Herman – Dale had a computer crash. There have been no changes since the prior report. Dale will be sending bills out to the FCs for new members.
SO-HR Steve Perez – (See Attachment A). Steve is looking for a replacement SO-HR.
SO-IS Jim Snell – Nothing new to report. Password requests should go through Jim.
SO-MA Pat Walter – (See Attachment A).
SO-MS Leon Borden – Dick McSorley 11-04 is pushing the Dockwalkers program. Dick will be meeting with Vivian on May 18 in the Bay area to discuss the Dockwalkers program at Lake Tahoe.
SO-MT Jim Snell - (See Attachment A). Jim will be making an inquiry into Division members who require the 8-hour TCT class and those that would like to take the New Member Orientation Course. 11-01 will be conducting the OPS/TCT workshop on the evening of May 18. Members from other flotillas are welcome to attend. The Sea Story is available for printing on the National website.
SO-NS John Boyne – (See Attachment A).
SO-OP Jack Leth – Not present. Bill Stolz’s facility Camie Marie has been relocated to the Tahoe Keys Marina and will be unavailable until he returns from vacation after May 18. Jack Leth’s facility Yule Tide is coming out of storage to be repaired this coming week.
SO-PA Vacant
SO-PB Vic Beelik – Nothing to report.
SO-PE Vacant
SO-PV Bill Stolz – (See Attachment A). SO-SR Dee Dee Kincade – (See Attachment A).
SO-VE Bill Stolz – (See Attachment A). We have added another VSC Day, at the Toy Storage, May 21. 11-04 will be hosting the Meeks Bay VSC Day on Memorial Day weekend. VSC Days are open to all Vessel Examiners. Bill contacted the local beer distributors and they are not aware of the National campaign.
Old Business:
Change of Watch: The decision was made to hold our Change of Watch at the Casino Fandango in Carson City, NV. It was also decided that the event will be a luncheon. Stu will be making reservations this week.
District OPEX: The District OPEX is going to happen. District will not be reimbursing coxswains to tow their facilities to the event.
America’s Cup: No new information.
New Member Orientation: We need to know how many members would attend. There is a lot of good information in this course for all members. Dee Dee Kincade suggested including this course at the Division Training and Picnic. Various locations were suggested.
New Business:
Division Picnic: Are the members interested in a Division Picnic? Various dates were suggested. The calendar is pretty well booked up on Saturdays in the summer months.
National Safe Boating Week: Please report events to Leon.
New Mandatory Courses: Steve Perez said the roll out date is scheduled for late summer. But he feels that will not occur and therefore the flotillas should plan on conducting the Diversity Workshop (formally called the Sexual Harassment Prevention Workshop) this year. Steve will make himself available to give the class.
Good of the Auxiliary: None.
Notices: Our next Division 11 Meeting will be held May 23 at Coast Guard Station Lake Tahoe, 2500 Lake Forest Road, Tahoe City, CA.
Motion to Adjourn: Motion made to adjourn by Tom Henderson and seconded by Ricky Thomas. Meeting was adjourned at 2025 hours.
Respectively submitted: Approved by:
Dee Dee Kincade SO-SR Leon Borden DCDR
Attachment A
Division Board and Staff Reports
Sierra Division 11
April 25, 2011
Elected Officer’s Reports:
Leon Borden DCDR
DETAILS District phone meeting on April 20.
1. The meeting was a webinar and due to several computer problems I was unable to take part.
2. The need to put on an OPTEX with another Division is no longer required.
David Young VDCDR
DETAILS Staff reports:
1. Reports are due the Saturday prior to the division meeting.
2. Officers should review the tracking document “Report Tracking” in Google Docs to assure that they have submitted reports. I will have the report updated by noon today.
3. Anyone having problems accessing the secured Google Docs workspace should contact me.
AUXDATA Numbers: Division summary / top flotilla data as of April 1.
1. Training: 41 hours, 12 sessions / 11-03: 40 & 10
2. Public Affairs: 292 hours, 64 events / 11-01: 153 & 33.
3. Operations: 147 hours, 32 events / 11-01: 66 & 20.
4. Vessel exams: 72, 76% pass rate / 11-05: 47, 94%
5. Dealer visits: 23. 11-05: 14.
6. PE classes: 16 hours, 3 sessions / 11-05: 16, 3
AGENCY INTERACTIONS
None. UPCOMING EVENTS, DATES AND LOCATIONS
1. Planning to visit 11-04 business meeting in May.
2. Swear in Mike Arnold as 11-05 VFC unless this has already been done.
Flotilla Commander Reports:
Tom Henderson 11-01
DETAILS
1. April has been busy with at least five two boat training days with Station Tahoe in preparation for their RFO (Ready for Operations) exam. Camie Marie has provided the facility for these days and for the on the water portion of the RFO itself which was held April 19th.
2. We continue to have members training to become Watchstanders & Boat Crew for the 25’ Defender.
3. Dee Dee Kincade has been helping Station Tahoe with their A-Frame rentals at the request of the Station.
4. We also provided some administrative assistance to the Station in getting them ready for the RFO.
AGENCY INTERACTIONS
1. FSO-OP Jack Leth is working with NDOW and we now have 100 each of the five Paddle Sport brochures.
2. Dee Dee Kincade and Jack Leth continue to work with Sue Rae Ireland at the Non-Motorized Working Group to provide a link to Paddle Safety info on our Division Website.
UPCOMING EVENTS, DATES AND LOCATIONS
May 18th – TCT and Operations workshop @ Dee Dee Kincade’s residence
May 21st – Spring Paddle Kayak event
May 28th – VE Day Meeks Bay & Obexer’s
May 30th – Sea Plane Splash-In, Obexer’s
June 4th – ABS class, Truckee, CA
Jim Kremsner 11-03
Our meeting was held April 20 2011 at the round table pizza. Discussed were the upcoming events for cabelas boating safety days may 21 and 22. Also, the VE day signups for camping at Lahotan for the Memorial Day weekend a signup sheet was passed around The Cabellas event has been posted to the national site for Ready Set Inflate. Next meeting was set for May 18th 2011.
Stuart Harrington 11-04
1. James Snell, Vic Beelik and Stuart Harrington were awarded certificates of Appreciation for their work as instructors.
2. ABC classes will be held on June 18, July 9 & August 20. This is a revision of the previous plan. The date for the July class had to be changed because of a scheduling conflict. The classes will be offered at a cost of $25, plus $10 for a spouse. The classes will begin at 8:30 AM and end a 5:00 PM. Instructors were assigned for each of the classes.
3. Mort Meiers sought volunteers to help with the “Outside” radio program. Members of the flotilla will be calling in to the show to give a brief weather update each weekend throughout the summer. This is an excellent means to enhance boating safety and to provide additional exposure for the flotilla.
4. The meeting concluded with a TCT-OPS briefing.
Ricky Thomas 11-05
Minutes for March 9 2011 - called to order 6pm at Round Table Pizza , Pekham & Virginia Sts Meeting called to order Pledge of allegiance Motion to approve Febuary minutes made by Mike Arnold, 2nd by Bob MacRae Mike Arnold received award passing aux weather Staff reports given Old business:Boat show @ Reno Convention Center 3/25-27. Don't forget there will be training, VEs and patrol on Lake Lahontan Memorial weekend. New BusinessOn April 2nd Rick Thomas & Country Grover will be teaching boating safety @ Cabellas and Bob MacRae & Mike Arnold will be @ West Marine also teaching boating safety. classes start @ 8am Bob summers stepped down as VFC- unanomously voted Mike Arnold as new VFC Next meeting will be held at Bob Summers' home on Saturday April 16 at 10:30am - there will be a potluck lunch after the meeting- BRING FAMILY Motion to adjourn made by Robin, 2nd by Country
Staff Reports:
John Boyne SO-CM
I forwarded the DSO-CM Report for March to the FSO-CM members. DSO-OP April Report: “COMMUNICATIONS: More information on “OPS NORMAL” reports. We hear a lot of boats saying "Ops Normal", then they say they are tied up at fuel dock, towing a boat, tied up for lunch, doing hello hoists, or something else. That is NOT “Ops Normal". In those cases they should say that their ops situation is "towing disabled boat" or whatever instead (and still the position, of course). “
Tom Komadina SO-CS
1) Congratulations to Dave Young and Flotilla 3 for winning the District 11N Best of the Web competition in the Flotilla Category. Good job Dave!
2) Division 11 web hosting renewed for another year and paid by Dave Young.
Steve Perez SO-HR
A number of new items have been coming down the chain with regards recruitment and retention.
1. Most important is a new recruitment tool:
a. U.S. Coast Guard Auxiliary New Member Orientation.
b. This will consist of a "live" interactive web broadcast every Tuesday Night at 7:00 PM.
c. To access this "webinar" go to the District web site, go to Human Relations (HR), and click on go-to-web.
d. This broadcast is intended for all new or "possible" applicants as an introduction and to provide answers to basic questions and concerns. It will allow an applicant to see if they are a good "fit" to the Auxiliary. This is intended to assist new members with things like introduction to the Aux, uniforms, protocol, etc.
e. This will allow new members to get a running start, rather than sit in the back of the room and wonder why they are there.
f. Please utilize this new program, it could reap great benefits.
2. Attended D-Train, with the emphasis on HR, recruitment and Diversity.
3. Mandatory Training:
a. There are new mandatory training requirements coming later this year. The web site is being worked on, and will provide easy access to 7 or 8 areas that will affect every Auxiliarist.
b. Note: Do not try and circumvent the above training by going to the Gold Side training site.
c. I will keep you informed of all of the above training and programs.
Pat Walter SO-MA
Printed out the emails that came across on the government postage stamps and Cal-Boating and sent snail mail to FSO-MA 11-03.
Jim Snell SO-MT
DETAILS
SO-MT
I will be asking the Flotilla’s for a list of members who are interesting in attending the “New Members” Training Course. Also a list of members who want/need to take the 8 hr TCT course.
Flotilla 01
OPS Workshop and TCT Refresher
Flotilla 11-01 will be conducting the mandatory OPS Workshop and TCT Refresher course at the residence of Dee Dee Kincade on Wednesday May 18 at 1730. Members from other flotillas are welcome to join us. I plan to conduct another OPS/TCT Workshop on a weekend in order to pick up members that were not able to attend on May 18.
New Member Orientation
I have looked over the Division 6 New Member Orientation Course and feel the program would be very helpful for both new members and as a refresher for others. I feel this is an excellent way to get new members involved in the Auxiliary. I would like to suggest that we conduct the classes at a Division wide picnic and training day.
More on New Member Orientation
An email came out a couple of weeks ago to all members on a new Prospective and New member informational orientation Webinar. One of our members, Jeff Mays, attended the April 12th session and found it very beneficial. Jeff is going to write up a summary as to what he found interesting and useful from the session.
New Aids Verifiers
I had not heard back from any of the other flotillas on whether there are members who would like to become Aids Verifiers. So I am assuming that there are no others than Dave Young, myself and 2 others from 11-01.
CG Boat Crew and Watch Standing Program
Tom Henderson has completed the physical requirements for CG Boat Crew and is on his way. Tom and I have passed the AOR exam. I conducted an AOR exam training for Pat Walter and Bill Leoppard. It is currently quiet over at the Station. Station Tahoe will be taking over the Watch Standing from Sector for the summer season starting in mid May. At that time trainee Watch Standers can start standing hours at the COMMS center.
Dee Dee Kincade
Member Training Officer 11-01
Flotilla 03 No Report Provided [No FSO-MT]
Flotilla 04
The flotilla conducted a one hour TCT-Ops briefing after the flotilla meeting on April 19, 2011. Stu Harrington acted as the instructor. Members in attendance were: Jim Snell, Bruce Cole, Vic Beelik, Dick McSorley and Dick Clark.
Douglas County Sheriff's Department on the water classes to be held the last week of May or the first week of June. This will complete the training that was begun last year.
Stu Harrington
FSO-MT 11-04
Flotilla 05 No Report provided [No FSO-MT]
John Boyne SO-NS
I forwarded the DSO-NS April Report to the FSO-NS and all NS qualified members. FSO-NS in Flotilla 03 reported checking five Patons. Four were watching properly and one was missing. The one missing at Sierra Boat will be replaced in May when divers are available.
Bill Stolz SO-PV
I hope to get the ball rolling on our Tahoe dealers now that things are starting to thaw out. All Truckee Meadows dealers are fully stocked.
Dee Dee Kincade SO-SR
1. All approved Division and Flotilla minutes have been sent to Joyce Bell DSO-SR for January and February.
2. This is a reminder to all Flotilla Commanders that the minutes to your meetings should reflect all motions, votes and election procedures conducted during the meeting. There must be a quorum in order to conduct the business that requires a vote. A flotilla’s quorum percent of membership is stipulated in the Standing Rules for each flotilla. The minutes should include the member names that attended or the number of members that attended. I recommend that it be noted that a quorum was or was not present at the meeting.
Bill Stolz SO-VE
DETAILS
We held our first VE day of the year. Bill Huber, the owner of the storage facility advertized the event on TV and radio but the weather played a big part in the lack of boats to inspect. We will try it again on 21MAY. I would like to thank the 7 Vessel Examiners that showed up for the event.
Revised list and contact person update 23APR2011
The following is a list of Vessel Safety Check locations for Division 11. All members from all flotillas are encouraged and welcome to participate. There is plenty of things non-Vessel Examiners can do to help. For additional information, please use the contact list.
Date
Place
Contact
21MAY2011
Reno Toy Storage
1420 Kleppe Ln. Sparks
Steve Perez
775-853-5955 perezestate@aol.com
28MAY2011
Meeks Bay Marina, Lake Tahoe
Jim Snell
530-541-2581 snellj@charter.net
Obexter’s Marina, Homewood, CA.
Bill Stolz
28-30MAY2011
Lahaton Reservoir, NV *
Keith White
renocoastie@sbcglobal.net
25JUN2011
Ski Beach, Incline Village
Tom Henderson
tailspinth@aol.com
25JUN2011
PUD next to CG Station
Bill Stolz
*Free camping is available to Auxiliarist. Contact Keith for details.
This calendar is subject to change due to weather or other unforeseen circumstances.
AGENCY INTERACTIONS
NDOW